Millions and millions of computer printouts, copies, letters and general documents are produced every day throughout the United States. As the information stored within an organization grows, the need for effective file management systems becomes more and more obvious. Often times, in order to control the flow of information, a changeover to a more efficient system is required.
Document Scanning and Imaging Services
If the answer to the filing problem requires a new folder, or folder labeling system, we can design a system tailored to your unique application. We generate new labels based on existing databases, apply the labels to new or existing folders, and we will transfer records from an existing folder system to a new system if required. Where an existing database is not available, our trained personnel will be deployed to data enter the required information from each and every folder within your existing system.
As a matter of practice, labels provided by Donnegan Systems will include barcoding information. With this information available, the customer may consider, now or in the future, a file tracking software system. The bar code information may also be utilized when the folder is moved to archival storage.
We can help to keep your active files manageable and up to date by performing scheduled purges of dated information. This can be done on a periodic basis according to the your needs. Folders that have become aged and/or unused for a period of time will be removed from the active file area and prepared for archival storage.
Donnegan Systems can provide archival storage for your non-active records in our storage facility. All information is barcoded and indexed so retrieval can be done quickly and accurately should the need arise.
Many companies are finding it legally necessary and cost efficient to destroy their old and confidential records. Maintaining old documents inflates costs by taking up valuable space.
Donnegan Systems, Inc. can destroy virtually all types of records, including paper, microfilm, microfiche, tapes, discs, films, X-rays, and other media. Records can be shredded or ground into a fine pulp.
Document destruction is the logical last phase of a well thought out document management system.