“Paper is dying.”
“This is the digital era.”
“Our records are all going digital.”
How many times have we heard these phrases? Records storage in many industries is largely transitioning away from the filing cabinet and toward the cloud – but that transition is a lengthy process.
Between the amount of documentation that still must be kept in physical form and the time it takes to convert your physical records into digital form, most organizations still need some combination of physical and cloud storage. And while digital records help create a more streamlined office, they also raise questions about the security and reliability of cloud storage.
If you’re like many offices, you’re stuck somewhere in the middle of this evolution, converting files when possible but still holding onto some trusty, semi-organized filing shelves that have seen better years. These 2 high-density mobile storage options from Spacesaver will ensure that your department can handle your remaining physical storage needs as you make the transition to digital document storage.
1. Longer-Term: Standard High-Density Mobile Storage
If your company still has major file storage needs and the transition to digital won’t be complete for many years, mounting 4-post shelving and Rousseau drawers onto a mobile system is the perfect choice. This option gives you maximum storage capacity and organization in your existing space, while allowing you to adjust the setup as you go.
As you empty each shelf of files, Donnegan’s installation team can remove one mobile carriage from the system at a time and cover a section of floor rails. The shelves can then be moved and re-purposed for a different department or area, while the free space can be immediately converted into extra cubicles, meeting space, or whatever your company needs.
2. Shorter-Term: Wheelhouse on X-Press Deck
If you’re struggling with your current file storage solution, but anticipate a relocation or a transition to digital within the next 3-5 years, a Wheelhouse system on X-Press Deck is a low-profile modular storage solution that will have little long-term impact on your space. This combination provides the same strength and adaptability of in-floor mobile storage rails with a lower install-impact in site disturbance and cost.
When you’ve finished your transition away from physical filing or are ready to relocate, the entire system, including the deck and rails, can be relocated to another area with little impact to the floor covering underneath.
Whether you’re in healthcare, public safety, government, law, or another document-intensive industry, Donnegan’s storage solutions can help you manage your file storage at every stage of the document storage process. Read more about document management here.